مطلوب Executive Secretary للعمل في الوظائف الصحية - الصيدلة مكة جدة

To provide support for GM and other top level executives by providing executive level administrative and clerical support for an efficient and smooth functioning of their offices.



Tasks:



• Administer Company email address.

Reading and analysing emails from Companies, Principals, SFDA, MOH, SGH, shipping and forwarding companies, customers (hospitals, etc.), checking their significance; routing to appropriate personnel in a timely and efficient manner. Answering emails if routine emails.

• Act as the point of contact between Mr. Mohammed Shams and Managers of all Companies/principals

• Prepare Business correspondence

• Respond to business correspondence.

• Scheduling meetings, making travel arrangements and organizing calendars of Mr. Mohammed Shams and Family

• Maintain Mr. Mohammed Shams schedules, including scheduling travel and meetings, making appointments, and making changes to appointments.

• Create reports as required by Mr. Mohammed Shams and other Management (using PowerPoint and Excel) collect and analyze information.

• Prepare presentations as required by Managers for presentation to variety of audiences.

• Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.

• Provide clerical and general office support to other offices.

• Generally responsible for processing DHL, SMSA, ARAMEX invoices for payment.

• Perform other “personal” tasks
Excellent organizational and time-management skills
Integrity and confidentiality
Excellent communication skills
Analyzing Information
Problem Solving
Ability of making decisions
مستوى متوسط (خبرة من 4 إلى 10 سنوات)